Effective Date: 06.05.2025

This Privacy Policy sets out how Children of God Christian Coaching CIC ("we", "our", or "us") collects, uses, and protects any information that you provide when using our services or visiting our website at childrenofgod.co.uk. We are committed to ensuring your privacy is protected in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Children of God Christian Coaching CIC is a community interest company that provides Christian faith-based workshops and coaching for children. Our services are designed to nurture children’s spiritual growth in a safe and encouraging environment.

2. What Information We Collect

• We may collect and process the following personal data:
• From parents/guardians: Full name, Email address, Telephone number, Postal address (if necessary), Emergency contact details; 
• From/about children (with parental consent): Full name, Date of birth/age, medical information (e.g., allergies, special needs), Participation records, Photos/videos (only if consented).
• Automatically through our website: IP address, Browser type and version, Pages visited and usage patterns (via cookies or analytics tools 

3. How We Use Your Information

We use your data to: Manage bookings and participation in our workshops, communicate with parents/guardians, Ensure the safety and wellbeing of children in our care, respond to enquiries or complaints, send updates, newsletters, or promotional materials (only if consented), Maintain records as required by law (e.g., safeguarding obligations)

4. Legal Basis for Processing

We rely on the following lawful bases under UK GDPR:

• Consent – for using photos/videos or sending marketing emails
• Contract – for delivering our services and confirming bookings
• Legal Obligation – for safeguarding or health and safety requirements
• Legitimate Interest – to improve our services and ensure smooth operations

5. Who We Share Data With

We do not sell or rent your data to third parties. 

We only share data when:

• Required by law (e.g., safeguarding concerns or court orders)
• Necessary with trusted service providers (e.g., website hosting), who comply with data protection laws
• You have explicitly consented to such sharing

6. Data Storage and Security

We take appropriate technical and organizational measures to protect personal data:

• Digital data is stored securely on password-protected systems
• Paper forms (if used) are stored in locked cabinets
• Access to data is restricted to authorized team members only
• We regularly review our data handling and protection practices

7. Data Retention

• We retain personal data only if necessary for the purposes set out above, including:
• Workshop records: up to 2 years after last attendance
• Medical/emergency contact info: destroyed immediately after the event
• Media (with consent): retained for promotional use unless consent is withdrawn

8. Your Rights

You have the right to: Access your personal data, Request correction of inaccurate data, Request deletion of your data (subject to legal exceptions), Withdraw consent at any time, Lodge a complaint with the Information Commissioner’s Office (ICO), To exercise your rights, please contact us.

9. Cookies: Our website may use cookies to enhance your browsing experience. You can choose to accept or decline cookies through your browser settings.

10. Third-Party Links: Our website may contain links to other websites. We are not responsible for the privacy practices or content of those sites.

11. Changes to This Policy: We may update this Privacy Policy from time to time. The latest version will always be available on our website, and material changes will be communicated clearly.